Inspector General

ARWG/IG
ARWG/IG LtCol John Brandon

Inspector General:
LtCol John Brandon

 

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Arkansas Wing SUI Calendar

Unit                                    Date                            Time 
120th CS (Jonesboro)           May 15, 2017                1830
40th CS (Hot Springs)          July 18, 2017                1900
83rd CS (Ft. Smith)             September 12, 2017       1830
102nd CS (Russellville)        October 9, 2017            1830

 

 


MEMORANDUM FOR:  ARWG

FROM:  ARWG/IG

SUBJECT:  2016 IG Program Summary

1.  The Inspector General program reviews subordinate units for compliance and reports the findings to the commander, receives and investigates complaints, and insures that CAP personnel are using reasonable means to work within the system.  The IG also oversees the Fraud, Waste, and Abuse prevention program.

MISSION STATEMENT

The purpose of the Civil Air Patrol Inspector General System is, in part, to create an independent and objective system that:

  • Resolves problems affecting the Civil Air Patrol mission promptly and objectively.
  • Creates an atmosphere of trust in which issues can be objectively and fully resolved without retaliation or the fear of reprisal.
  • Ensures the existence of responsive complaint and inspection programs characterized by objectivity, integrity, and impartiality.
  • Ensures the concerns of Civil Air Patrol members and the best interests of the Civil Air Patrol are addressed through objective fact-finding.
  • Educates Civil Air Patrol members and commanders regarding the privileges of and protection for those contacting an inspector general.
  • Ensures inspectors general, inspector general staff members, and investigating officers are trained to conduct thorough, unbiased investigations and inspections based on fair and objective fact-finding.

Specific, detailed guidance on the CAP IG program may be found in CAPR 123-1.

2.  Inspections:  The Arkansas Wing conducts Subordinate Unit Inspections (SUI) on a 24 month cycle by direction of the Wing Commander.  A schedule of upcoming inspections is published at the beginning of each cycle, and is updated during the cycle as needed.  The first half of the current SUI cycle is complete for FY 2016 with five of the Wing’s ten squadrons inspected.  There is one remaining squadron to be inspected this year, but is in the FY 2017 cycle. SUIs will resume in May 2017 with the first scheduled inspection of four squadrons for 2017.  There is a team of qualified inspectors tasked to accomplish the inspections.  There is always a need for additional inspectors however.  Anyone who wishes to become an inspector may contact me for details. Specific, detailed guidance on the CAP compliance assessment program may be found in CAPR 123-3.

3.  Complaints: The Civil Air Patrol Complaints Program is intended to create an environment where complaints, grievances and misunderstandings can be resolved.  The Complaint System is a last resort management tool.  Every effort should be made to satisfy complaints and grievances at the supervisory or command level where they occur.  While the opportunity always exists to elevate issues to the IG and even to Congressional levels, CAP personnel should be aware that allegations are investigated at the level where they occurred.  The same person who could or should have originally answered the complaint is usually tasked to do so from a higher level.
     If a squadron member has a complaint or grievance or suspects a fraud, waste or abuse problem exists, he/she should bring it to the attention of the unit commander.  If the problem directly involves the commander, then take it to the next higher commander (i.e. wing commander).  The first person to contact is NOT the IG, a member of congress, the governor or the CAP National Commander.  Quite often the perceived problem is just a misunderstanding and can be easily corrected or explained.  Perceived problems should be first addressed through the chain of command for resolution.
     Allow some time once you have contacted the commander.  The commander may only devote two or three evenings per week to the CAP.  Remember, he/she is a volunteer too and has many other obligations outside of CAP.  If it appears nothing is being done after a reasonable period of time, you may want exercise your rights and responsibilities under the complaints system.
     There are exceptions to this.  Allegations of sexual harassment or abuse, verbal or written, will be immediately reported by the unit commander to the wing or region commander, who in turn will immediately report it to NHQ CAP/GC.  Incidents and complaints regarding alleged discrimination or discriminatory practices will be reported promptly to the wing or region commander, who shall immediately report the incident to CAP Equal Opportunity Officer at NHQ (CAP/EXI).  In incidents or complaints regarding an alleged hostile environment, unit commanders will immediately report the allegation to the wing commander, region commander, or inspector general.
     Once you have decided to contact the IG, you should refer to CAPR 123-2 to determine if your concern or grievance meets the definition of a complaint (see below).  If it does, you should follow the steps for “Complaints Submission” outlined in CAPR 123-2.
     Complaint means a written document (not e-mail), signed by a complainant, listing facts and circumstances specifically alleging a violation of a CAP directive, a violation of law, or misconduct.  In other words, there are three parts to a complaint that must be identified by a complainant:  1. Someone (Who), 2. Did something during a CAP activity or execution of CAP duties (What, Where, When), and 3. In violation of some CAP Directive, violation of law, or misconduct (define violation).
     Frivolous Complaint is the filing of trivial, superficial, and senseless complaints that may tend to subvert, obscure, or impede leadership authority, or a complaint intended for retaliation against the corporation, general membership, or a specific member for the purpose of harassment, abuse, or adversely impacting morale.
     There have been no complaints referred to the IG for investigation in 2016.  We hope to maintain that record for the foreseeable future. 

4. Fraud, waste, and abuse: Fraud is any intentional deception (including attempts and conspiracies to effect such deception) for the purpose of: inducing CAP action, inaction or reliance on that deception; depriving CAP of something of value; securing from CAP a benefit, privilege, or consideration to which the party is not entitled.  Such practices include, but are not limited to:  offer of payment, acceptance of bribes or gratuities; making false statements, submission of false claims, use of false weights or measures, evasion or corruption of inspectors and other officials, deceit by suppression of the truth or misrepresentation of a material fact, adulteration or substitution of materials, falsification of records and books of account, arrangements for secret profits, kickbacks, or commissions, and conspiracy to use any of these devices. Waste is the extravagant, careless, or needless expenditure of CAP funds or consumption of CAP property that results from deficient practices, system controls, or decisions. Abuse is the intentional, wrongful, or improper use of CAP resources such as the misuse of rank, position, or authority that causes the loss or misuse of resources such as tools, vehicles, computers, copy machines, etc. 

Fraud, Waste, & Abuse Hotline:  1-877-227-9142, select option #4
Fraud, Waste, & Abuse e-mail:  fwa@capnhq.gov 5.  Following is the SUI Schedule for the remainder of this year, and the remainder of the cycle:
Unit                                    Date                            Time

120th CS (Jonesboro)           May 15, 2017                1830
40th CS (Hot Springs)          July 18, 2017                1900
83rd CS (Ft. Smith)             September 12, 2017       1830
102nd CS (Russellville)        October 9, 2017            1830

6.  All inspections will begin at the indicated time on the scheduled day.

JOHN D. BRANDON, LtCol, CAP
Inspector General, AR Wing